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Read fee ledgers and clearance reports

Move from a monthly fee overview to a student’s recorded balance, then check the wider scope and warnings on a clearance report.

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Before you begin

An authorised Admin account with permission to view this area of your school portal.
The relevant academic year and the class, person or record you intend to check. Demo names, amounts, dates and counts are examples, not current school information.

1. Check the month and academic year

Open Fee Dashboard. Read the academic year and month before interpreting Pending, Collected or student counts. The example is October 2026 in academic year 2026–27.

Class-wise status separates With dues, No Dues and Not billed. A class that has not been billed is not the same as a class whose bills have been paid. The dashboard can show only a subset of matching classes; check the displayed count and Show all control.

October Fee Dashboard showing monthly collection totals and class-wise billing status. — 16 October 2026 demo capture. These are monthly demo totals. Record payment is not used.

2. Read a class ledger and student invoice

Open the intended class in the class-wise listing. The UKG A example shows 30 students, with separate Paid, Pending and Overdue counts.

Open the relevant student row and match the name, class, roll number and admission number. The student example is Neil Gupta in UKG A. His October invoice shows ₹4,000 due, ₹0 paid and Pending, with a due date of 31 October 2026.

Pending and Overdue describe different states. Check the invoice date and amount rather than assuming that every outstanding amount is already overdue.

UKG A monthly fee ledger with Paid, Pending and Overdue counts and student rows. — 16 October 2026 demo capture. Class counts belong to the selected monthly ledger.

Neil Gupta student fee details with invoice amount, due amount, payment status and due date. — 16 October 2026 demo capture. Read the existing invoice only. Record Offline Payment would change records and is outside this guide.

3. Use Fee Structure as a reference

View Fee Structure shows the current academic year’s class-level fee breakdown. Match the class and year before comparing it with an invoice.

A fee structure describes charges; it is not a receipt, a payment confirmation or a complete statement of a student’s account.

Fee Structure reference displaying class-level tuition and total fee amounts. — 16 October 2026 demo capture. The original continues through other classes. These demo rates are not product pricing or a claim about your school’s fees.

4. Check the clearance report separately

Choose Fee clearance from the dashboard, then find the student by name or admission number and check the class filter. The selection screen covers classes and academic years; its result count and pagination matter.

The clearance example is Aadhya Bansal in LKG C, a different student from the UKG A ledger above. It reviews recorded charges through October 2026, including earlier academic years. Do not read these screenshots as one continuous student transaction.

Read Recorded charges, Paid, Waivers / discounts and Outstanding, then the Before clearance warnings. This example says Review required and has no current billing-complete confirmation. A balance alone is not proof that every required invoice has been raised.

Fee clearance student search with class filter and paginated records. — 16 October 2026 demo capture. Find the intended student before opening a report.

Fee clearance report with outstanding balance, invoice review and billing-completeness warnings. — 16 October 2026 demo capture. Review required is an unresolved state. Adjust and Confirm billing complete are not used.

If a balance or status needs attention

Contact the school’s fees administrator with the student, year, month and invoice reference.

An invoice is missing: Ask whether it has been billed and which academic year it belongs to. Do not record a payment to create a missing invoice.
The amount differs from the fee structure: Ask the fees administrator to review the student’s recorded charges and adjustments.
The report says Review required: Resolve the listed billing-scope questions with the fees administrator before treating the account as cleared.

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