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Read class attendance as an Admin

Check the selected date, find an existing class register and distinguish missing attendance from recorded absence.

For Administrator

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Before you begin

  • An authorised Admin account with permission to view this area of your school portal.
  • The relevant academic year and the class, person or record you intend to check. Demo names, amounts, dates and counts are examples, not current school information.

1. Start with the date and submission status

Open Attendance Overview from the Admin navigation. Check the selected calendar date and weekday before reading the summary. The example is Friday, 16 October 2026.

The overview shows 0 of 19 classes submitted, with 19 requiring completion. The larger register contains 76 classes, including 57 with no students. Those figures describe different groups; they are not interchangeable measures of student attendance.

Demo · Admin desktop web

Admin Attendance Overview with selected date and class submission counts.View full screenshot
16 October 2026 demo capture. Read the date, submission progress and filter counts together. Export register and Holiday calendar are outside this walkthrough.

2. Find the class and section

In All Classes, use the search field and read the available status filters: All, Pending, Submitted, Below 80% and No Students. Match both the class and section before opening its register.

Class groups organise the listing. The reviewed Class groups dialog shows default groups for preprimary, primary, middle and senior classes. It is an unsaved configuration view, not evidence that any grouping was changed.

Demo · Admin desktop web

Class groups dialog showing default school-stage grouping and unsaved controls.View full screenshot
16 October 2026 demo capture. The dialog explains the grouping labels. Save groups and Reset defaults are not part of this reading guide.

3. Read the register without changing it

The Nursery A register lists Present, Absent, Late, Leave and Not Marked, plus the total student count. Read the selected date again, then match a student by name and roll number.

In this capture, all 30 students are Not Marked. That means the register has no recorded status for them on this date; it does not mean that all 30 are absent. Likewise, a class labelled No Students does not have a perfect attendance rate.

Demo · Admin desktop web

Nursery A register with 30 students Not Marked and separate attendance-status totals.View full screenshot
16 October 2026 demo capture. The Edit Attendance control is visible, but no correction or submission was performed.

If the figures do not look right

Check scope before asking for a correction.

A class is missing
Check the status filter, class-group heading and class/section name. Ask the school admin responsible for the register if it is still absent.
A student is Not Marked
Confirm the date and submission state with the class teacher; do not interpret it as an absence.
The register needs a correction
Use your school’s agreed correction process. This guide does not verify an Admin edit or save.

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